|
DATE
|
ACTIVITY
|
RESPONSIBLE PARTY
|
|
September 30
|
Submission of basic plan, annual plan, and long-range program to Department of Education.
|
Illinois State Library
|
|
December/January
|
Determination of funding priorities. Preparation of request for proposal.
|
Illinois State Library
|
|
February
|
Issuance of request for proposal, determination of total funding requirements.
|
Illinois State Library
Office of Budget & Fiscal Management
|
|
April 1
|
Deadline for letters of intent.
|
Library-related groups
|
|
April 15-30
|
Assignment of development consultant to individual projects proposed in letter of intent.
|
Illinois State Library
|
|
May 1
|
Notification to applicant agency preparing proposal of assigned consultant.
|
Illinois State Library
|
|
April 15-July 15
|
Preparation of proposals. Optional assistance with proposals provided by assigned development consultant.
|
Applicants
Illinois State Library
|
|
June 30
|
Initiate annual audit.
|
Subgrantees
|
|
July 15
|
Deadline for submission.
|
Applicants
|
|
July 15-August 15
|
Review of proposals by assigned development consultants. Preparation of recommendation forms, review,
and revision of recommendations by development staff, development of strength/weakness statement, submission to ISLAC (Illinois State Library Advisory Committee).
|
Illinois State Library
|
|
August 15-25
|
Members of ISLAC review proposals and staff comments. ISLAC makes recommendations on funding. Submits recommendation to Director, Illinois State Library and Secretary of State for final decision
|
ISLAC
|
|
August 31
|
Deadline for submission of annual audit for previous year project.
|
Subgrantees
|
|
September 1
|
Grant award letters issued.
|
Illinois State Library
|
|
September
|
Development consultant assigned to project and subgrantees prepare contract. Subgrantees, State Library, Secretary of State sign contract.
|
Illinois State Library
Subgrantees
|
|
October 1
*
|
Project begins (unless delayed schedule has been prearranged.) Site visit by development consultant, report by development consultant.
|
Subgrantees
Illinois State Library
|
|
January 1
|
Subgrantee quarterly report due.
Reimbursement request due.
|
Subgrantees
|
|
January 8
|
Notification to subgrantee of receipt of report and sign-off on reimbursement.
|
Illinois State Library
|
|
February 1
*
|
Reimbursements request filed.
Site visit by development consultant.
Report by development consultant.
|
Illinois State Library
|
|
April 1
|
Subgrantee quarterly report due, reimbursement request due.
|
Subgrantees
|
|
April 8
|
Notification to subgrantee of receipt of report and on reimbursement.
|
Illinois State Library
|
|
May 1
|
Reimbursement request filled.
|
Illinois State Library
|
|
*
|
Site visit by development consultant, report by development consultant.
|
|
|
June 30
|
Begin annual audit period.
|
Subgrantees
|
|
July 1
|
Subgrantee quarterly report due, reimbursement request due.
|
Subgrantees
|
|
July 8
|
Notification to subgrantee of receipt of report and sign-off on reimbursement request.
|
Illinois State Library
|
|
August 1
|
Reimbursement request filled.
|
Illinois State Library
|
|
August 31
|
Annual audit due.
|
Subgrantees
|
|
*
|
Site visit by development consultant, report by development consultant.
|
Illinois State Library
|
|
October 1
|
Subgrantee final quarterly report due.
|
Subgrantees
|
|
December 1
|
Closeout report due.
|
Subgrantees
|
|
*At least four site visits (quarterly if possible) must be conducted during the life cycle of the current project contract.
|
