Park District Calendar

The following Park District Calendar is based on a fiscal year which begins on May 1 and ends on April 30. For those park districts that have adopted another date for the commencement of the fiscal year (Ill. Rev. Stat., Chapter 105, par. 4-4) this calendar must be adjusted for those duties that must be performed at times related to the fiscal year. The calendar is also established around regular park board meetings held on the Third Thursday of every month.

PARK DISTRICT CALENDAR
1984

JANUARY

1. January 1, or as soon thereafter as possible, post the schedule of the dates, time and place of Park District regular meetings for the year — mail copies to news media (or this can be done at beginning of fiscal year). Chapter 102, Section 42.02 et seq. [All chapter references are to Illinois Revised Statutes].

2. Early January is a suggested time to review with the Park District treasurer the requirement that all funds of the District not immediately needed for disbursement must be invested within two working days at prevailing interest rates or better. Chapter 102, Section 34.

3. January 19 (first regular meeting of Park Board) is a suggested date to review requirement that every person, other than the treasurer, receiving money for the District must keep a triplicate record of the money, and deliver the money to the treasurer not later than the middle of the month following the month of receipt. Chapter 102, Section 20.

5. January 31 is the last day for filing the annual Certificate of Status of Real Estate to continue exemption of park property from real estate taxes for the taxable year 1983. Chapter 120, Section 500.

FEBRUARY

6. Economic Disclosure Statements — Clerk's Certified List — The "Governmental Ethics Act" requires the secretary of the park district to provide the Secretary of State with a list of those persons required to file statements of economic interest. The list must be certified not less than 60 days before the April 30 due date for filing the statements. This requirement is found in Chapter 127, paragraph 604A - 106, which provides in pertinent part as follows:

"Not less than 60 days before the due date for filing such statements, annually, (1) the State comptroller shall certify to the Secretary of State a list of the names and mailing addresses of the persons described in item (0 of Section 4A-101, and (2) the clerk or secretary of each school district, unit of local government, special district or other governmental entity described in items (g), (h) and (i) of Section 4A-101 shall certify to the Secretary of State a list of the names and residence addresses of such persons described in these items (g), (h) and (i) as are required to file because of their relationship to the entity represented by the clerk or secretary. In preparing such lists, each such clerk or secretary shall set out the names in alphabetical order, by county or residence, and shall file a copy of such list with the appropriate county clerk"

MARCH

7. A good month to check zoning changes and annexations by cities or villages within the District boundaries. (Cities and villages must publish a new zoning map by March 31 of each year if there have been any changes in the boundaries of zoning districts, and furnish a copy of the map upon request.) Chapter 24, Section 11-29-19.

8. March 20 is the general primary election and referenda (no park commissioner elections in even numbered year).

APRIL

9. April 19 is suggested date to prepare budget and appropriation ordinance in tentative form and place on file for public inspection (fiscal year May 1 - April). Chapter 105, Section 4-4.

10. April 30 is last day for filing Statements of Economic Interest for persons subject to filing who have not previously filed during the calendar year. (Applies to elected officials and salaried employees compensated at $35,000 or more.) Public Act 83-926, eff. Jan. 1, 1984.

11. April 30 (the last day of the fiscal year of the Park District) is the time for the treasurer to prepare the annual statement of receipts and disbursements, which must be filed in the office of the county clerk and published within 90 days after the close of the fiscal year. Chapter 102, Sections 5 and 6.

MAY

12. May 1 (beginning of new fiscal year) is alternate date to post the schedule of the dates, time and place of Park District regular meetings for the fiscal year — mail copies to news media (or, this can be done at beginning of calendar year). Chapter 102, Section 42.02, et seq.

13. May 1 start annual audit, which must "be completed and the audit report filed with the Comptroller within six months after the close of [the] fiscal year . . . ". Also file a copy of the completed

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report with the County Clerk. Chapter 85, Section 702 and 706.

14. May 1 send notice to Illinois Deparment of Labor requesting determination of current prevailing rate of wages for District's area. Chapter 48, Section 39s-4.

15. May 2 is suggested date to publish notice of public hearing on budget and appropriation ordinance (at least seven days prior to hearing). Chapter 105, Section 4-4.

16. May 2 Attend Sixth Annual legislative conference held in Springfield.

17. May 17 (regular May meeting) is suggested date to hold the public hearing on the budget and appropriation ordinance and enact that ordinance at the Board meeting following the hearing. Chapter 105, Section 4-4
(Note: the budget and appropriation ordinance does not have to be published after enactment)
(Note: the Truth in Taxation public hearing can be held at the same time as the budget and appropiation hearing. Chapter 120, Section 866)
(Note: all taxing districts are now required to file a certified copy of their budget and appropriation ordinances with the county clerk within 30 days of their adoption, as well as an estimate, certified by the districts chief fiscal officer, of revenues, by source, anticipated to be received by the taxing district in the following fiscal year. Failure of a district to file the required document will authorize the county clerk to refuse to extend the tax levy imposed by the governing authority until such documents are filed. — Public Act 83-881, eff. Sept. 26, 1983)

18. May 17 is a suggested date for the Board to estimate the funds to be raised by the tax levy ordinance and determine whether the funds to be raised exceed, by more than 105%, the amount extended or estimated to be extended upon the levy of the preceeding year (this determination must be made at least 20 days prior to enactment of the levy ordinance). Chapter 120, Sections 864 and 866.
(Note: it is recommended that the Park District attorney review all determinations and proceedings relating to this reference, which is the "Truth in Taxation" Act.)

JUNE

19. June 11 is a suggested date to publish notice of hearing (Truth in Taxation Act) if the District proposed levy is greater than 105% of last year's extension or estimated extension — must publish not less than seven, nor more than 14, days prior to hearing — June 5 publication date assumes a hearing date of June 12 to June 25, 1984 — be sure to check special publication requirements found in the statute. Chapter 120, Section 861 et seq. See also Public Act 82-760.
(Note: Notice of public hearing must now include the commonly known name of the

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taxing district, further, any notice which includes information substantially in excess of that specified and required by the act shall be considered an invalid notice. Public Act 83-881, eff. Sept. 26, 1983.)

20. June 15 is the last day for filing a copy of the district's budget and appropriation ordinance with the county clerk as well as a certified estimate of revenue by source anticipated to be received in the following fiscal year.

21. June 21 (regular June Board meeting) is a suggested date to hold hearing pursuant to Truth in Taxation Act. Chapter 120, Section 641 et seq.

22. June 21 is suggested date to enact tax levy ordinance at regular meeting following the Truth in Taxation Act hearing. Chapter 105, Section 5-1.

23. June 30 is last day to:

(a) determine prevailing rate of wages
(b) post rate schedule for inspection
(c) file certified copy of determination with Secretary of State

Chapter 48, Section 39s-9 (Note: Pursuant to section 39s-4 of Chapter 48 a park district may request the Department of Labor to ascertain the prevailing rate of wages. See item 14, supra)

JULY

24. July 6, if levy ordinance was enacted on June 21, 1984, this is the last day to publish notice if levy amounts as enacted exceed prior published figures or if levy exceeds 105% of last year's extension and there was no prior publication (notice must be given within 15 days of the date the levy ordinance was enacted). Chapter 120, Section 867.

25. July 29 is last date to publish annual statement of receipts and disbursements and file a copy with the County Clerk — for Districts on a May 1 — April 30 fiscal year (must be accomplished within 90 days of close of fiscal year). Chapter 102, Section 5.

26. July 30 is last date to publish determination of prevailing rate of wages (if determination was made by the District and not the Dept. of Labor) and mail copies of rates to requesting parties (publication must be within 30 days of date of filing with Secretary of State — see item 22 supra). Chapter 48, Section 39s-9.

AUGUST

27. August 1 — Nominations to the Illinois Municipal Retirement Fund Board are accepted between August 1 and September 15. Chapter 108 1/2, Section 7-175.

28. August 28 is a suggested date to verify that the newspaper publisher has filed a Certificate of Publication Report of Receipts and Disbursements with the County Clerk. Chapter 102, Section 7.

29. August 16 (regular Board meeting) suggested date to complete and record all annexations to the District (prior to filing levy ordinance with County Clerk).

30. August 20 is a suggested date to confirm that a certified copy of the levy ordinance was properly filed with the County Clerk. Chapter 105, Section 5-1 requires that a certified copy of the levy ordinance be filed with the county clerk not later than the third Tuesday in September each year.

31. August 20 — last day for filing petitions with the District to place public questions on November 6, 1984 ballot. Chapter 46, Section 28-2, 6, 7.

SEPTEMBER

32. September 2 is last day for the Park Board to initiate public questions (referenda) to be placed on the November 6, 1984 ballot (by ordinance or resolution). Chapter 46, Section 28-2.

33. September 18 is last day to :

(a) file certified copy of tax levy ordinance with County Clerk. Chapter 105, Section 5-1.
(b) file Board President's Certificate of Compliance with County Clerk. Chapter 120, Section 868

34. September 30 is last day to file State and Local Government Information (EEO-4) EEOC form 164 with Equal Employment Opportunity Commission (report documents sex, race and salary data for employees).

OCTOBER

35. October 8 is suggested date to review documents to determine which records can be destroyed — permission of Local Records Commission required. Chapter 116, Section 43.101 et seq.

36. October 28 (regular Board Meeting) — review nonreferendum bonding needs preparatory to selling bonds before close of calendar year. Chapter 105, Section 6-4.

37. October 31 (within 6 months of close of fiscal year) last date to file annual audit report with the Comptroller of the State of Illinois and County Clerk. Chapter 85, Sections 702 and 706.

NOVEMBER

38. November 6 — General Election (referenda only).

39. November 15 (regular Board meeting) is a suggested date to enact bond ordinance for nonreferendum bonds to be issued prior to end of calendar year. Chapter 105, Sections 6-4.

DECEMBER

40. December 6 is a suggested date to verify that, for real estate acquired in 1984, appropriate petitions have been filed to exempt from real estate taxes. Chapter 120, Section 500.

41. December 12 Suggested date to:

(a) make petitions available to candidates for Park Board for April 2, 1985 election — petitions must be filed not more than 78 nor less than 71 days prior to election (January 14-21, 1985) Chapter 46 Section 10-6 Chapter 105 Section 2-11
(b) advise news media of Board positions to be filled at election, candidate filing requirements, and availability of petitions at Park Office (not required by statute).

42. December 18 is a suggested date to prepare and file with the Supervisor of Assessments the Annual Certification Status of Exempt Property for 1984 (Last day for filing is January 31, 1985). Chapter 120, Section 500.

43. December 20 (regular December Board Meeting) is a suggested date for Board to approve schedule of regular meetings for 1985; post and mail to news media (or this can be done at beginning of fiscal year) Chapter 102, Section 42.02.

44. December 30 is last day to file bond ordinance with County Clerk in order to receive extensions of taxes for bond repayment in 1985.

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